In terms of duplication of data, this makes it difficult for the database if the same piece of information needs to be updated in more than one place. This leads to issues in terms of not only duplication of data, but also the fact that you may not be able to generate some reports because of design flaws baked into the DNA of the database as a whole. There are common rules about database design that non-programmers simply don't understand. Proper database design is something that all programmers spend a lot of time learning in college - all to avoid major issues moving forward. At the same time, they're also dealing with some inherent limitations of Access - one of which is that even though it can be used as a database behind a web application, it's not recommended and can lead to severe performance issues and degradation. The issue with Microsoft Access, however, is that you have a lot of applications that have been written by non-programmers that are in production - meaning they don't work nearly as well as they should. During the 1990s, non-programmers were able to put together simple applications after doing a bit of reading on how to work with the interface - so it definitely proved its worth to that end. Many of the applications that can be built on top of Access can be quite useful. After all, you couldn't have one without the other.Īll told, Access does have benefits for small departments in particular that need to store and share data. If you had to purchase Microsoft Office to get something you really wanted like Word, you may as well also use the other included tools like Access that came with it. Indeed, this was something of a genius move by Microsoft during the 1990s. Microsoft Access really gained prominence when it began to be included in the Microsoft Access productivity suite. Users can also add programming logic with a computer programming language called VBA, otherwise known as Visual Basic for Applications. It also has a development environment built right into it - one that allows users to create data entry screens, to execute queries using standard SQL (Structured Query Language), to generate reports and more. Think about how much personal computing has changed in three decades - and then compare that to how small of an evolution that Access has gone through during the same period of time.Īt its core, Access serves as a repository for storing data and creating database relationships between different types of information. Luckily, those alternatives are out there - they just require you to keep a few key things in mind.Īs stated, Microsoft Access is a database management system that was developed by Microsoft (hence the name) that was first released almost 30 years ago. If you're still a Microsoft Access user, the chances are high that you'll need to find a replacement sooner rather than later - something that is a little more modern, a bit more sophisticated and that better suits your business needs. This has led to organizations stretching the capabilities of Access beyond its intended use - something that causes them to run into issues sooner rather than later. The issue that a lot of businesses run into is that Microsoft Access was only ever intended to be used as a single-user database tool. Microsoft Access is also, to put it mildly, "past its prime." If you've purchased the "Professional" tier of Microsoft 365, you're undoubtedly familiar with it. Originally launched in November 1992, Microsoft Access is a database management system (also referred to as a DBMS for short) that has been used by software developers, data architects and other users around the world.
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